Research (R030) internal order procedures
Intent and objectives
Internal Orders are used at RMIT to account for actual, budgeted and forecast income and expenditure by project. Research Support and Performance in the Research and Innovation (R&I) Portfolio manages the authorisation of Research External orders.
Accurate reporting of external research income to the Department of Innovation, Industry, Science and Research (DIISR) directly contributes to funding received by the University for research, research infrastructure and research training. Research Internal Order accounts are used to capture and report DIISR countable research income.
For queries relating to research internal orders please contact the Research Systems Officer in Research Support on extension 57192.
In setting up and managing R030 type internal orders, there are a number of requirements and considerations that must be satisfied, as outlined below. Please also refer to the associated processes and forms.
Type of Activity – is it research?
Research internal orders can only be created for income related to activity that meets the DIISR definition of research as specified in the Higher Education Research Data Collection. The proposed research also needs to be consistent with RMIT’s strategic directions.
It is mandatory that there is some kind of formal undertaking by way of agreement, contract, MOU, letter of award, etc with the sponsor organisation that formally specifies the amount of funding that will be provided.
For queries relating to Research Contracts/Agreements please contact the Senior Manager, Research Contracts on extension 57750.
If there are additional costs to be covered by the University, the Head of School must first confirm that the School has the available resources by signing the certification statement at the bottom of the Research Application Coversheet and Research Internal Order Request Form.
It is critical that any ethics clearances are obtained before the experimental work commences. Ethics approval must be completed prior to releasing the funds for the project. If however the project needs to commence prior to ethics approval being obtained, then a statement from the Chief Investigator must be attached to the request or emailed to the Research Systems Officer outlining the reasons and the proposed timeline for submitting the ethics application.
Guidelines relating to ethics clearance can be found at: Human Research Ethics and Animal Ethics.