Steps for changes to the duration of a program

Steps

Step 1

Head of School presents a Program Proposal (Strategic and Business Case) for Major Change to Academic College Executive for approval only if the changes involve a significant shift in demand, resources and/or shift in geographical location

Note: Another Melbourne based campus is not considered a shift in geographical location.

The Program Proposal (Strategic and Business Case) provides the rationale for the change to support an evaluation of the underlying strategic and business case

Step 2

  • School notifies ARG (Course and Program Administration) and the Secretary of Policy and Programs Committee (for noting only) of the intention to Change the Duration of a Program, using the Notice of Intent proforma
  • ARG (Course and Program Administration) will notify you of the new program/plan code
  • PVC (Academic) presents the Program Proposal (Strategic and Business Case) for Major Change to VCE (via VPR) for approval as part of the profile process

Step 3

Complete the Higher Education Draft Program Details template and Higher Education Course Forms (for any New or Amended courses) and forward to ARG (Course and Program Administration)

Step 4

  • ARG (Course and Program Administration) will create/amend any new or amended courses and upload the amended program structure into PeopleSoft and will advise the program development team the structure has been created
  • Program development team will create a ‘New Draft’ and ‘Refresh’ the Program Guide within the system

Step 5

The School prepares documentation in the form of a Rationale for Program Duration Change and Program Guide within the Program Guide System together with Course Guides Part A: Course Overview

The Program Guide is written for students and provides information about the program structure, capabilities that they will develop, rationale for these, and how they will evidence their achievement and the educational pathways including programs from which students may enter and to which students may progress

Step 6

The Rationale, Program Guide and Course Guides Part A: Course Overview are submitted for approval to relevant Academic Development Committee and College Board by the dates prescribed. College endorses the Program Guide in the Program Guide System

Step 7

The endorsed documentation is then submitted to Policy and Programs Committee and Academic Board for endorsement

Step 8

Council approve the endorsed Program Guide at the request of Academic Board

Step 9

ARG (Course and Program Administration) then approves and publishes the Program Guide within the Program Guide System. The published program guide will then be visible on the web page at Handbook (program guides).

Step 10

Course Guide Part B: Course Details are updated according to the university calendar

[Next: Supporting documents and information ]